Corporate travel planner: should you choose an agency, employee, or app?
What is a corporate travel planner?
A corporate travel planner manages and organizes travel arrangements for company employees. Whether it is an employee, an agency, or an app, their primary goal is ensuring that all business travel aspects are planned and executed efficiently, effectively, and within the budget.
Corporate travel planners work closely with travel agents, airlines, hotels, and other travel-related service providers to arrange and book transportation, accommodation, and other services. They also collaborate with travelers to understand their travel needs, preferences, and schedules and create personalized travel itineraries that meet their needs.
A corporate travel planner's responsibilities may include the following:
- Researching and negotiating travel rates.
- Developing travel policies and procedures.
- Managing travel expenses and budgets.
- Providing guidance and support to business travelers throughout the travel process.
Overall, a corporate travel planner's role is to ensure that a company's employees can travel safely, comfortably, and efficiently for business purposes while also managing costs and optimizing travel-related processes.
Benefits of a corporate travel planner
Corporate travel planners can provide a wide range of benefits to companies, including:
- Reducing travel costs through negotiations with airlines, hotels, and car rental companies
A travel planner can help you find the most cost-effective travel options, such as discounted airfare, hotel rates, and rental cars, which can help save money on travel expenses.
- Saving time and reducing workload by managing travel logistics and arrangements
A travel planner can handle all aspects of the trip, from researching travel options to booking flights and hotels, saving you valuable time.
- Ensuring compliance with company policies and regulations, such as travel and expense policies
A travel planner can help ensure that all employees follow the same travel policies and procedures, which helps maintain consistency and reduce confusion.
- Providing 24/7 support for travelers in case of emergency or unexpected changes in plans
A travel planner is familiar with the travel industry and can provide expert advice on the best travel options for your company's needs.
Overall, a corporate travel planner can provide a wide range of benefits that can help streamline your travel processes, save you time and money, and improve the travel experience for your employees.
But can you expect the same benefits from the planner, regardless of whether it’s an agency, person, or an app?
Agency vs. Employee vs. Travelspot
Agency as a business travel planner
This is a good choice for companies that travel for business often because the travel agency arranges everything necessary from accommodation and plane tickets to public transport and others. You don't have to do anything, which leaves you with more time to focus on your job.
However, the downside of this solution is - the cost.
Employee as a business travel planner
Usually, this is an employee that already works at the company so this becomes another duty on their hands. However, the issue with this arrangement is lowered employee productivity, as corporate travel planning is demanding and can often leave very little to no room for other tasks.
Another option is to hire an employee for this position exclusively. This is a very popular option because it is simpler to have someone in charge of everything. On the other hand, in order for this decision to be financially justified, it’s important to have “enough” travels, meaning, it’s not a particularly good decision for SMEs.
Travelspot as a business travel planner
Here at Travelspot, we take business travel seriously and make sure your travels have an easy flow so you can focus on work — it’s the seemingly simple matters that can unexpectedly complicate your travels.
Our experienced travel agents are here for you 24/7, and you can always contact them for help.
What we offer:
- Booking flight tickets for destinations across the globe
- Accommodation arrangements tailored to your wishes
- Information about the public transport in the destination city
- Help organizing rent-a-car service
- Transfer from the airport to the hotel and vice versa
- Booking conference halls for meetings
A travel plan is based on your needs and planned around your dedicated budget. You can count on us to create a tailored travel plan based on your preferences and budget, you don't have to do anything except focus on your work.
Travelspot is here for you
Corporate travel can be a significant expense for businesses, but with the help of a corporate travel planner, it can be streamlined and optimized for cost and time efficiency.
By choosing a reputable and experienced corporate travel planner like Travelspot, businesses can reduce their workload, save money, and ensure compliance with policies and regulations.
Additionally, businesses can take steps to further optimize their corporate travel, such as establishing clear travel policies. With the right approach, you can make the most of your corporate travel for the benefit of your company. Travelspot is that one click that changes your traveling experience.
What do you think?
If you have any questions about how Travelspot saves your company time and money, feel free to contact us.
We want to hear from you!